Skip to content
Position title
Executive Assistant/ Senior Support Specialist

We’re seeking an outgoing executive assistant to be a supportive force who empowers the senior leadership of our client. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have at least 5 years’ experience working in performing administrative duties in a fast-paced office environment and providing support to an executive team. This position will report directly to our company’s owner and will handle a variety of high-level tasks including scheduling and correspondence. Given the dynamic nature of the executive landscape, we will rely on this person to be flexible and consistent while maintaining a high-level of professionalism. A successful candidate will have the desire to be part of a close-knit team experience while simultaneously be capable of working with a great deal of independence. They will also have the desire to take on increasing responsibility as they learn and adapt to dynamics of the role.


Primary Responsibilities:

  • Support the CEO primarily and provide additional support to executive and other team members, to ensure that company goals and objectives are accomplished and that operations run efficiently.
  • Maintain and refine internal processes and coordinate internal and external resources to expedite workflows.
  • Manage communication by liaising with internal and external employees and clients on various projects and tasks.
  • Plan, schedule and orchestrate work to ensure that executives’ and companies priorities are met, organizational goals are achieved, and best practices are upheld.
  • Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
  • Manage senior executives’ travel logistics and activities.
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
  • Maintain professionalism and strict confidentiality with all materials.
  • Organize team communications and plan events, both internal and off-site.
  • Occasional traveling including job-site visits & errands as needed.
  • Light bookkeeping using QuickBooks with increasing responsibilities.

Required Skills:


  • Exceptional written and verbal communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.
  • Self- Motivated individual.
  • Thrives in high stress situations.

$25-$40/hour pay range, benefits package and pay rate negotiable for well qualified successful candidate after trial period.

Employment Type
Job Location
Working Hours
Monday- Friday
Base Salary
$25-$40 Per hour
Date posted
March 1, 2023
Valid through
March 25, 2023
PDF Export
Close modal window

Thank you for submitting your application. We will contact you shortly!

Scroll To Top